Cloud-Based Facility Records Management
Transform your facility documentation with secure cloud storage, instant access, and intelligent organization. Say goodbye to paper clutter and hello to digital efficiency.
Powerful Features for Modern Facility Management
Cloud Storage
Securely store all facility documents in the cloud with automatic backups and 99.9% uptime guarantee.
Digital Documentation
Convert paper records to digital format with OCR technology and intelligent document management.
Instant Search
Find any document in seconds with powerful search filters and intelligent categorization.
Secure Access Control
Role-based permissions ensure only authorized personnel can access sensitive facility records.
Version History
Track every change with complete audit trails and restore previous versions when needed.
Collaborative Editing
Multiple team members can access and update records simultaneously with real-time sync.
Manage Every Type of Facility Record
Asset Records
- Equipment specifications
- Purchase documentation
- Warranty certificates
- Service history
Maintenance Records
- PPM schedules
- Work orders
- Inspection reports
- Compliance certificates
Compliance Documents
- Safety certificates
- Insurance policies
- Audit reports
- Regulatory approvals
Vendor Information
- Contract agreements
- AMC documents
- Vendor credentials
- Payment records
Staff Records
- Employee files
- Training certificates
- Attendance logs
- Leave records
Visitor Logs
- Entry records
- Security clearances
- Meeting logs
- Access history
How Cloud-Based Records Work
Upload Documents
Drag and drop files or scan physical documents directly into the system
Auto-Categorize
AI-powered system automatically organizes and tags your documents
Secure Storage
Files are encrypted and stored in secure cloud servers with backups
Instant Access
Search, view, and share documents from anywhere on any device
Benefits of Digital Record Management
Perfect For Every Facility Type
Corporate Offices
Manage building permits, lease agreements, safety inspections, and maintenance schedules across multiple locations.
Healthcare Facilities
Store medical equipment records, compliance certificates, staff credentials, and maintenance logs securely.
Educational Institutions
Organize campus facility records, lab equipment documentation, safety certifications, and vendor contracts.
Manufacturing Plants
Track machinery documentation, preventive maintenance records, safety compliance, and quality certifications.
Hospitality
Manage property records, guest service logs, equipment maintenance, and staff training documents digitally.
Residential Communities
Store society documents, resident records, maintenance schedules, and vendor agreements in one secure location.
Enterprise-Grade Security
256-bit Encryption
All data encrypted in transit and at rest
Role-Based Access
Granular permissions for different user roles
Audit Trails
Complete history of all document access and changes
Automatic Backups
Daily backups with 30-day retention policy
Go Paperless with Cloud-Based Records
Start your digital transformation today with 6 weeks free trial and unlimited training